Every organization that regularly handles a high volume of traffic should place great importance on visitor management systems. These systems, which can include anything from biometric scanners and ID cards to fingerprint scanners, can greatly contribute to the overall safety of the building and ensure a much smoother processing of visitors.

Perfect for schools, hospitals, and business environments

Modern visitor management software suites are commonly used in hospitals, schools, as well as business offices and buildings. Schools and hospitals mainly use high-end badge software to identify family members and other individuals who have the authorization to visit the students or patients. By simply swiping the card through a card reader, the security staff members can retrieve all the necessary information they need.

That relevant information can then be transferred onto a specific ID template, which is used for badge printing. This entire procedure will allow the security staff members to and check this information against a detailed list of known criminal and sex offenders, before allowing the person to enter the building interiors.

School security

In a school environment, school administrators mainly use visitor management systems to make a list of all non-custodial parents. The primary purpose of these files is to distinguish the individuals who do not have authorized access to their children without supervision. Unfortunately, some schools have become quite notorious for numerous kidnappings committed by such individuals. This is why many have realized just how drastic the consequences of lax security measures can be. Therefore, with the help of a visitor management system, school security staff can ensure that only authorized custodians can have access to the children.

These days, visitor management systems are also widely used by a plethora of business with the aim of ensuring the security of their buildings and everyone inside them, as well as offering maximum convenience for those authorized to enter the buildings.

Business environment

Business owners who are interested in visitor management suites can choose to View website and pick what they deem necessary. In business building and office environments, visitor management systems can be used alongside various advanced employee programs. To ensure a smooth procession, the front reception desk should be equipped with a compact card printer, that will allow the reception staff to create ID badges, while the guests are being greeted.

This entire procedure is very fast and takes only a couple of minutes to finish. Modern card templates also have the feature of color coding, which can be used to indicate the status of those who are authorized to be in the building, such as customers, contractors, vendors or VIP guests. RFID encoding or magnetic stripe can be used to restrict access to particular areas of the building or facility. In the case of an emergency evacuation, a full list of visitors and employees can be printed from the system on-site, by using the available information and reports.

Business image

A sophisticated visitor management system will not only enhance the security of a certain business building but also send a positive image about the business to the potential clients and customers. Nowadays, nobody likes to be greeted with a simple sign-in sheet, full of hastily scrawled down signatures. Visitor management software allows the input of information in advance for pre-registered contractors and visitors, with the aim of making the entire check-in procedure as smooth as possible.